Rental FAQ

There is a 6 hour minimum rental for social events. There is a 3 hour minimum for meetings held during non-peak times. 

All decorating, set up and delivery of supplies must be done within the contracted time.  We will set up all the tables and chairs for you prior to the start time of your contract.

The lobby, restrooms, kitchen are included in rental of the Plaza Room.  The Tamar Room includes use of a small galley kitchen, restrooms, and a seating area.

All rentals at Stonehouse must end by 1 am. All rentals at neighborhood centers must end by 9pm. Clean-up must take place within the contracted time.  

Plaza and Tamar Room rentals: We provide the tables and chairs, as well as the set-up and breakdown.  We will set them up according to your desired floor plan.  You will need to provide the table coverings.  We also provide a staff person who is responsible for ensuring that the terms of the contract are met and that all Association policies and procedures are followed.

Neighborhood Centers: Tables and chairs are available. Renters are responsible for set up and breakdown of tables and chairs. 

Yes, you can certainly bring in the caterer of your choice. We require proof of their catering insurance.

Yes, you are welcome to bring in your own food. We do however require proof of personal liability coverage, usually covered on your homeowner or rental policy.  A one day “rider” is also available through most insurance companies.  

Facility tours are by appointment only. The first step is to complete our rental questionnaire. You will then be contacted by our facility coordinator and you may schedule a tour at that point. Once you have visited the facility and have made the decision to hold your event with us, the facility coordinator will provide a contract.  The contract is explained and signed in our office during business hours.  We are unable to fax contracts.  The security deposit is due at the time the contract is signed.

The rental fee is due no later than four (4) weeks before the event date.

All cancellations must be received in writing.  If you must cancel after the contract has been signed you will be responsible for a cancellation fee as defined in the contract.